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Privacy Policy
KMS Appraisals Inc

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1. Introduction

KMS Appraisals Inc. respects your privacy and is committed to protecting the personal and property information you provide in the course of doing business with us. This Privacy Policy outlines how we collect, use, share, and safeguard your information in connection with our real estate appraisal services.

2. Information We Collect

In the course of performing residential real estate appraisals, we may collect the following types of information:

Personal Information

  • Full name, phone number, email address, mailing address

  • Ownership documents (when required)

Property Information

  • Property address and characteristics (e.g., square footage, condition, upgrades)

  • Photos of the property (interior and exterior)

  • Legal descriptions and parcel data

  • Comparable property data

Financial or Transactional Information

  • Mortgage or lending institution details (only if relevant to the appraisal)

  • Sales history or listing information

  • Information from purchase contracts or refinance documents

3. How We Use Your Information

We use your information to:

  • Perform accurate, compliant appraisals

  • Communicate with you or your authorized representatives

  • Fulfill obligations to lenders, attorneys, or others involved in the transaction

  • Maintain records for legal, regulatory, and quality assurance purposes

  • Improve our services and internal processes

4. How We Share Your Information

We only share your information when necessary, and never for marketing or resale purposes. We may disclose your information to:

  • Lenders, attorneys, or real estate agents involved in the transaction

  • Third-party vendors or contractors (such as inspectors or data verification services) who are bound by confidentiality agreements

  • Government agencies or regulators, if legally required

  • Our professional staff or subcontractors, bound by confidentiality and ethical standards

We do not sell or rent your personal or property information to anyone.

5. Data Security

We maintain industry-standard security practices to protect your data from unauthorized access, alteration, or disclosure. This includes:

  • Secure digital storage and transmission

  • Physical office security for hard copy files

  • Limited access to personal information among staff and appraisers

However, no method of transmission or storage is entirely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain appraisal reports and supporting documentation for the period required by the Uniform Standards of Professional Appraisal Practice (USPAP) and applicable provincial or federal law (generally 5–7 years), unless a longer retention period is required for legal or regulatory purposes.

7. Cookies and Website Use

If you visit our website, we may collect limited technical data (such as browser type or IP address) via cookies to improve your browsing experience. You can disable cookies in your browser settings at any time.

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